{"id":9021,"date":"2021-09-13T17:06:22","date_gmt":"2021-09-13T17:06:22","guid":{"rendered":"https:\/\/esperanzaunited.org\/?post_type=cde-knowledge-base&p=9021"},"modified":"2025-08-27T09:18:28","modified_gmt":"2025-08-27T14:18:28","slug":"session-3","status":"publish","type":"cde-knowledge-base","link":"https:\/\/esperanzaunited.org\/en\/knowledge-base\/language-access\/session-3\/","title":{"rendered":"Session 3"},"content":{"rendered":"\t\t
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Session 3<\/strong><\/h3>

Purpose:<\/b> This is the session where the enhancements to your current Plan really start to come together. This is a working session where specific goals, strategies and timelines will be proposed.<\/span><\/p>

Create a plan for improvement (services, outreach, systems change)<\/b><\/h4>

There is no \u201cone size fits all\u201d standard for meaningful access. Rather, it is program-specific \u201creasonable steps\u201d based upon careful analysis of the four factors identified in a <\/span>US Department of Justice guidance document <\/b><\/a>developed for all recipients of federal funds:<\/span><\/p>

  1. The number or proportion of survivors with LEP eligible to be served or likely to be encountered by your program.<\/span><\/li>
  2. The frequency with which survivors with LEP come in contact with your program.<\/span><\/li>
  3. The nature and importance of the program, activity or service provided by the organization to people\u2019s lives.<\/span><\/li>
  4. The resources available to your program and the costs associated with providing language access.<\/span><\/li><\/ol>

    This framework is helpful in reviewing the ideas that the team has researched in preparation for this session. You will want to review strategies developed for immediate implementation and long-term change as well.<\/span><\/p>

    The details of \u201chow\u201d the plan will be implemented do not necessarily need to be outlined at this moment, as some of those details should be the job of program managers or staff who oversee specific programs. However, you will want to create the space to discuss how to make progress on the plan so that the implementation of the plan will actually happen. Record the decisions made during this discussion in <\/span>\u201cSection 4: Monitoring\u201d of the language access template.<\/b><\/a><\/p>

    Develop or enhance the annual plan review process\/protocol<\/b><\/h4>

    Consider establishing an annual review of your plan. Include in your Language Access Plan a built-in process by which you will monitor the plan\u2019s implementation and effectiveness. For example:<\/span><\/p>